If you type data into a calculated cell and press Enter, data in other cells that are part of the calculation are automatically recalculated. If a cell contains calculations, the numbers in it are bold. A numerical data cell that has no value contains a zero. If the zero is bold, this is a calculated cell.
Calculated cells may have associated business logic or validation rules. If you enter a value in a calculated cell that is outside the bounds of the rule, an warning message is shown when you attempt to submit or save the plan. You must correct the data before you can submit an e.List item to the next reviewer or save the plan to the server. For more information, see Validate Data.
Typically, totals are split according to the original values contained in the cells that make up the calculation.
For example, a cell is the total of Jan through Dec. Typing a total amount into the Total cell and pressing Enter automatically divides the amount over the 12 months. This is called breakback.
If you type 24,000 in the Total cell and press Enter, each month total is 2000.
If you change the total to 30,000 and press Enter, each month total changes to 2,500.
If you change June to 3000 and press Enter, and then change the total annual cell to 40,000 and press Enter, the June total changes to 3934 and the other months change to 3279. The month totals changed proportionally according to the values contained in the cells.
However, if you change the June total to 3000 without pressing Enter and then change the total annual cell to 40,000 and press Enter, the June total is held at 3000, and the other months change to 3,364.
Note: If your administrator set an option to recalculate data as your cursor moves from the cell rather than upon pressing Enter, you need to explicitly hold a value.
You can apply a hold to a cell which means that if breakback is used, the held cell is protected from it. A held cell is turquoise in color.
To apply a hold, right-click the cell, and Hold.
To release a held cell, right-click the cell, and click Release.
Holds are released when you navigate away from the current page.