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Commentary

User annotations and attached documents that are linked to a plan are grouped together to form commentary. You can copy commentary between Contributor cubes and applications using administration, system, and local links.

Note: You can only copy commentary using links that contain data.

Annotate Data

There are two types of annotations: user annotations, and audit annotations.

Enter User Annotations

You may want to add notes to your plan. You can do this by annotating a cell, a tab, or the whole model.

You can annotate cells, tabs, or the model if you can edit or review the e.List item. If you have only View rights to an e.List item, you cannot annotate.

You can annotate a particular cell, tab or the model once in a session. A session ends when you save.

Important: After you save or submit a session, you cannot edit an annotation. But the person who created the annotation can delete it.

Steps
  1. Right-click the cell, or tab that you want to annotate.

  2. Click Annotate, then select Cell, Tab, or Model, and then click Add .

  3. Type your note, and then click OK.

  4. To view cell or tab annotations, move your mouse pointer over the red triangle in the top right-hand corner of the cell or, for tabs, at the top right-hand corner of the first column.

    To view a model annotation, right-click in the grid and click Annotate, Model, and then click View.

    To view all annotations for a model, right-click the model and click Browse Commentary. To view a large annotation in the Commentary Browser, right-click in the cell and click View Annotation.

    You can also browse annotations by clicking View, Browse Commentary.

  5. If you want to edit an annotation made in the current session, right-click the cell, tab or model, click Annotate, then select Cell, Tab, or Model, and then click Edit.

    Note: Deleting all the text deletes the annotation.

  6. Click Save.

    This will also save any data changes.

View Audit Annotations

Your administrator may have configured your application so that actions you take, such as typing data, importing files, and copying and pasting data, are recorded as audit annotations. In addition, system link history can then be stored as an annotation on the cube that was targeted by the link. If enabled, you can view audit annotations for any cells for which you have at least view access.

Steps
  1. To view an audit annotation, right-click the cell, tab, or model and click Browse Commentary.

  2. Under Commentary Filter, click Audit Annotation.

Add Links to Annotations

You can include links to Web pages, files and email addresses in annotations.

Link to a file only if you expect the file to be viewed by two or three people. If you expect more people to view the file, make the file accessible from a Web site.

Before you link to a file, ensure that the file is in a shared network location. Also, use the universal naming convention instead of a fixed drive letter because a fixed drive letter may not be the same for the people viewing the annotation.

Steps
  1. Right-click the cell, tab, or model annotation that you want to add a link to.

  2. Click Annotate, then click Cell, Tab, or Model, and then click Edit to modify an existing annotation, or Add to add a new one.

  3. To add a link, do one of the following:

    Tip: To view the annotation with a clickable link, right-click in the cell, tab or model, and click Annotate, then click Cell, Tab, or Model, and then click View.